PHILIPPINE CONSULATE GENERAL
MELBOURNE, VICTORIA AUSTRALIA
CITIZEN’S CHARTER
2. Notarials
The Philippine Consulate General administers notary services in legalizing private instruments or documents executed by group and/or individuals relating to properties and representation in the Philippines.
The documents that need to be executed and signed in the presence of a consular official may be notarized/legalized by the Philippine Embassy/Consulate. The notarized document will have a covering page, CERTIFICATE OF ACKNOWLEDGEMENT or JURAT, and Embassy/Consulate seal.
Please note that Australian public documents, or documents issued by Australian government agencies, for use in the Philippines do not need to be legalized at the Philippine Embassies/Consulates anymore. It has to be submitted to the Australian Department of Foreign Affairs and Trade (DFAT) for attestation (Apostilled) by DFAT, then it can be sent to the Philippines directly.
Office or Division: | Consular Section | |
Classification: | Simple Transaction | |
Type of Transaction: | Government to Citizen | |
Who may avail: | Filipino / Foreign citizens |
NOTARIAL SERVICES* | |||||||||
AFFIDAVITS, AFFIDAVIT OF SUPPORT AND CONSENT, SPECIAL POWER OF ATTORNEY, DEEDS, SWORN STATEMENT, JURAT, ETC. | |||||||||
STEP | LOCATION | CLIENT | SERVICE PROVIDER | DURATION | PERSON- IN-CHARGE | FEE | FORM/REQUIREMENTS | ||
1 | Reception Desk | • Proceeds to the Reception Desk for appointment verification. | • Confirms appointment; • Provides relevant information to client, when asked; • Requests the client to proceed to Window No. 5 for Notarial processing. | 1-2 minutes | Receptionist | None | |||
2 | Window 5 - Notarial Services | • Proceeds to Window No. 5 for processing; • Submits documents to be notarized and requirements to the Consular Assistant. | • Checks and evaluates notarial form and if requirements are complete; • To witness the execution and signing of the documents; • Fills out Request for Payment form and hands it to Client, together with pertinent documents, for cash / debit card payment to the Cashier; • Requests Client to proceed to Window 1 (Cashier) for cash / debit card payment. | 5 minutes (but may take longer on a que) | Consular Assistant | None | • Personal appearance of the signatory or signatories • Original and Photocopy of the document/s to be acknowledged * Signature in the presence of consular assistant • Signature of witnesses, if applicable • Original and photocopy of valid identification bearing photograph and signature of the holder (e.g. passport, driver’s license or any other government-issued identification card). The identification must indicate the same name appearing on the document to be acknowledged. • Self-addressed envelope with Express Post envelope and signature on delivery sticker. | ||
3 | Window 1 - Cashier | • Proceeds to Window No. 1 for cash / debit card payment; • Submits cash / debit card payment ; • Waits for official receipt. | • Receives payment and issues an official receipt; • Official receipt is given to the applicant; • Cashier requests the client to return to Window 5 with the receipt. | 5 minutes (but may take longer in the queue) | Cashier | AU$45.00 / document (cash / debit card). | Official Receipt | ||
4 | Window 5 - Notarial Services | • Waits for the arrival of the notarized document via Australia post. Usual turnaround time will be 3 to 5 working days. | • Client is advised on the timeframe for the release of the notarized document, which will be sent via Australia Post using the return express prepaid mail envelope submitted. | 1 minute | Consular Assistant | None | |||
TOTAL PROCESSING TIME : 13 minutes *Duration of processing and releasing may vary due to unusual circumstances; i.e., unforeseen events beyond the control of the Consulate or incomplete/incorrect submission of main and supporting documents | |||||||||