Office or Division:

Consular Section

Classification:

Complex Transaction

Type of Transaction:

Government to Citizen

Who may avail:

Filipino citizen born in Victoria, South Australia and Tasmania, Australia

CIVIL REGISTRY SERVICES*

REPORT OF BIRTH (ROB)

STEP

LOCATION

CLIENT

SERVICE PROVIDER

DURATION

PERSON-

IN-CHARGE

FEE

FORM / REQUIREMENTS

1

Reception Desk

• Proceeds to the Reception Desk for appointment verification.

• Confirms appointment;

• Directs client to Window No. 4 for Civil Registry processing.

1-2 minutes

Receptionist

None

2

Window 4 - Civil Registry Services

• Proceeds to Window No. 4 for processing;

• Submits accomplished Report of Birth form and requirements to the Consular Assistant.

• Checks if relevant  forms are accomplished properly and if requirements are complete;

• Evaluates the correctness and veracity of the information provided on the form and supporting documents;

• Fills out Order of Payment form and hands it to the client, together with pertinent documents, for cash / debit card payment to the Cashier;

• Requests the client to proceed to Window 1 (Cashier) for cash / debit card payment.

5 minutes

(Applicant waits while Civil Registry Officer processes application.  If there are several applicants at the same time, waiting time vary)

Consular Assistant

None

AU$45.00 - Payment for Report of Birth (cash / debit card for in-person filing; postal money order for mailed applications).

AU$45.00 - for Affidavit of Late Registration of Birth / Joint Affidavit of Legitimation, if applicable

(cash / debit card for in-person filing payable to the Cashier or postal money order payable to Philippine Consulate General in Melbourne for mailed applications

AU$45.00 - Payment for Affidavit of Admission of Paternity (AAP). (cash / debit card for in-person filing payable to the Cashier or postal money order payable to Philippine Consulate General in Melbourne for mailed applications)

AU$45.00 - Payment for Affidavit to Use Surname of the Father (AUSF), (cash / debit card for in-person filing payable to the Cashier or postal money order payable to Philippine Consulate General in Melbourne for mailed applications

AU$45.00 - Payment for the Certificate of Registration to be issued by the Consulate for AAP and AUSF, if applicable. (cash / debit card for in-person filing payable to the Cashier or postal money order payable to Philippine Consulate General in Melbourne for mailed applications)

1)  Accomplished Report of Birth Form (Downloaded from Melbourne PCG website).

Note:  Applicants are encouraged to email to [email protected] their duly filled-out Report of Birth form for checking before booking an appointment.

1.1 If filed in person - Four (4) accomplished in typewritten form to be  

       signed in front of the Consular Officer;

1.2 If sent by mail - Four (4) original copies accomplished in typewritten form must be notarized in item no. 20 with original signature in each copy by Philippine Consul, Notary Public or Justice of Peace.

2)  Original Birth Certificate of the child with registry number, issued by the             Civil Registrar or Registry of Births, Death and Marriages of the state/territory where the birth was registered plus four (4) photocopies.

(Note: Original documents will be returned together with the applicant’s copy of the Report of Birth of your child).

3) If parents are married:

3.1 If married in the Philippines, original PSA issued Marriage Certificate or original Australian Marriage Certificate with registry number of parents plus four (4) photocopies. (Note: Original copy will be returned           together with the applicant’s copy of the processed Report of Birth of           your child); 

          or

four (4) certified true copies of the Philippine marriage certificate issued by the Philippine Statistics Authority (PSA).  To apply online, please visit https://psaserbilis.com.ph/Census/MarriageCertificate

3.2 If married in Australia, four (4) certified true copies of Marriage Certificate with registration number issued by the Civil Registry and four (4) certified true copies of Report of Marriage issued by the Philippine Embassy/Consulate.

4) Four (4) certified true copies each of the data page of valid passports of parents or other form of identification, i.e. driver’s license if valid passport copy is not available.

5) Four (4) certified true copies each of the parent’s proof of citizenship status (e.g., Australia visa, Dual Citizenship documents).

• If sending by mail: Postal money order of AU$45.00 payable to the Philippine Consulate General in Melbourne and a self-addressed stamped mailing envelope with Registered/Express Post envelope and signature on delivery sticker.

ADDITIONAL REQUIREMENTS:

6) For late registration

6.1 If reporting at least 1 year after the child’s birth, an Affidavit of Late    Registration of Birth is required (Downloaded from Melbourne PCG website);

6.2 If reporting 5 years or more after the date of birth, a recently-issued original PSA Certificate of No Report of Birth record is required.

7) For legitimated child (if parents, who did not have any legal    impediment to marry each other at the time of the child’s birth, were    married subsequently).

7.1 Joint Affidavit of Legitimation executed and signed by both parents and duly notarized by Australian Notary Public or Justice of the Peace - one (1) original and three photocopies. (Downloaded from Melbourne PCG website).

8) For illegitimate child using mother’s maiden surname

8.1 One (1) original PSA authenticated birth certificate of mother, plus 4

photocopies. (Note: Original documents will be returned together with the applicant’s copy of the Report of Birth of your child).

9) If Illegitimate and Using Father’s Surname

9.1 Four (4) original Affidavit of Admission of Paternity (AAP) duly executed and signed by the child’s father before a consular officer at the Consulate, if filed in person. (Downloaded from Melbourne PCG website)

9.2 Copies of father’s valid passport and the unregistered birth certificate       of the child are required.
 
If this document was executed outside Australia, it must be notarized and registered in the Philippine Embassy or Consulate in the country where it was executed.

If executed in the Philippines, it must be duly notarized and  registered with the relevant local civil registrar.

9.3 Four (4) original of Affidavit to Use Surname of Father (AUSF),                       executed by the child’s mother before a consular officer at the Consulate, if filed in person.  (Downloaded from Melbourne PCG website)

9.4 Four (4) copies each of mother’s valid passport and the unregistered    

birth certificate of the child.
 

If this document was executed outside Australia, it must be notarized and registered in the Philippine Embassy or Consulate in the country where it was executed.

If executed in the Philippines,it must be duly notarized and  registered with the relevant Local Civil Registrar.

9.5 Certificate of Registration - The Consulate will issue the Certificate of Registration upon submission of the Affidavit of Admission of Paternity (AAP) and the Affidavit to Use Surname of the Father (AUSF).

10) If the Filipino acquired Australian citizenship before the birth:

10.1 Four (4) certified true copies of the parents’ Australian Certificate of Citizenship;

10.2 Four (4) certified true copies of the parents’ old Philippine passport.

11) If the Filipino acquired Australian citizenship after the birth:

11.1 If the Filipino parent reacquired/retained his/her Philippine citizenship after the birth of the child:

              11.1.1 Four (4) certified true copies of the documents pertaining to

                         the re-acquisition/retention of his/her Philippine citizenship.

Note: The Consulate reserves the right to require additional documents as deemed necessary.

3

Window 1 - Cashier

• Proceeds to Window No. 1 for cash / debit card payment;

• Submits cash / debit card payment;

• Waits for official receipt.

• Cashier receives payment and issues an official receipt;

• Official receipt is given to the client;

• Requests the client to proceed to Window No. 4 to submit the receipt.

5 minutes

Cashier

AU$45.00

(cash / debit card)

Official Receipt

4

Window 4 - Civil Registry Services

• Proceeds to Window No. 4 to submit receipt;

• Waits for the arrival of the registered document via Australia post.  Usual turnaround time will be 3 to 5 working days.

• Client is advised on the timeframe for the release of the Civil Registry document, which will be sent via Australia Post using the return registered mailing envelope submitted.

2 minutes

Consular Assistant

None

TOTAL PROCESSING TIME: 14 minutes

*Duration of processing and releasing may vary due to unusual circumstances; i.e., unforeseen events beyond the control of the Consulate or incomplete/incorrect submission of main and supporting documents

Office or Division:

Consular Section

Classification:

Complex Transaction

Type of Transaction:

Government to Citizen

Who may avail:

Filipino citizen who married in Victoria, South Australia and Tasmania, Australia

REPORT OF MARRIAGE (ROM)

STEP

LOCATION

CLIENT

SERVICE PROVIDER

DURATION

PERSON-

IN-CHARGE

FEE

FORM / REQUIREMENTS

1

Reception Desk

• Proceeds to the Reception Desk for appointment verification.

• Confirms appointment;

• Directs client to Window No. 4 for Civil Registry processing.

1-2 minutes

Receptionist

None

2

Window 4 - Civil Registry Services

• Proceeds to Window No. 4 for processing;

• Submits accomplished Report of Marriage form and requirements to the Consular Assistant.

• Checks if relevant  forms are accomplished properly and if requirements are complete;

• Evaluates the correctness and veracity of the information provided on the form and supporting documents;

• Fills out Order of Payment form and hands it to the client, together with pertinent documents, for cash / debit card payment to the Cashier;

• Requests the client to proceed to Window 1 (Cashier) for cash / debit card payment.

5 minutes

(Applicant waits while Civil Registry Officer processes application.  If there are several applicants at the same time, waiting time vary)

Consular Assistant

AU$45.00 - Payment for the Report of Marriage

(cash / debit card for in-person filing payable to the Cashier or postal money order payable to Philippine Consulate General in Melbourne for mailed applications).

AU$45.00 - Payment for Affidavit of Delayed Registration of Marriage, if applicable

(cash / debit card for in-person filing; postal money order for mailed applications).

1) Accomplished Report of Marriage Form. (Downloaded from Melbourne PCG website)

Note:  Applicants are encouraged to email to [email protected] their duly filled-out Report of Marriage form for checking before booking an appointment.

1.1 If filing in person - Four (4) original copies accomplished in typewritten form to be signed in front of the Consular Officer

1.2 If sending by mail - Four (4) original copies accomplished in typewritten form must be notarized in item no. 20 with original signature in each copy by Philippine Consul, Notary Public or Justice of Peace

2) Original Marriage Certificate with registry number, issued by the Australia Civil Registrar or Registry of Births, Deaths and Marriages of the state/territory where the marriage was registered and four (4) certified true photocopies. (Note: Original copy will be returned together with the original copy of the Report of Marriage.)

3) For Filipino spouse/s: Original Birth Certificate and Certificate of No Marriage (CENOMAR) issued by the Philippine Statistics Authority (PSA) plus four (4) certified true copies. (Note: original documents will be returned together with the official copy of your Report of Marriage.)

4) Original and four (4) certified true copies of the data page of valid passports

of both parties or other form of valid identification, i.e., driver's license, if

valid passport copy is not available.

5) Proof of Status of Philippine Citizenship of the Applicant (Visa issued by

Australian, Dual Citizenship documents)

If sending by mail: Postal money order of AU$45.00 payable to the Philippine Consulate General in Melbourne and a self-addressed stamped mailing envelope with Registered/Express Post envelope and signature on delivery sticker.

ADDITIONAL REQUIREMENTS:

6) For delayed registration (If reporting 1 year or more after the date of marriage.)

6.1 Affidavit of Delayed Registration of Marriage; Fee is AU$45.00 (Downloaded from Melbourne PCG website)

Note: Affidavit must be notarized by Philippine Consul, Notary Public or Justice of Peace.

6.2 Original Certificate of No Record of Marriage (CENOMAR) issued               by the Philippine Statistics Authority (PSA). (To order online: https://psaserbilis.com.ph/Census/CENOMARCertificate

7) For the Filipino spouse with previous marriage/s

7.1 If applicant was previously married but now is DIVORCED:

7.1.1 Original Philippine Marriage Certificate with annotation of the Philippine Statistics Authority. To order online https://psaserbilis.com.ph/Census/MarriageCertificate

7.1.2 Original Philippine Court Decision or RTC Certificate of Finality (CTC issued by the RTC)

7.2  If applicant was previously married but now is ANNULLED:

7.2.1 Original Philippine Marriage Certificate with annotation issued by   the Philippine Statistics Authority (PSA). To order online                      https://psaserbilis.com.ph/Census/MarriageCertificate

7.2.2 Philippine Court Decision or RTC Certificate of Finality (CTC issued by the RTC)

     7.3  If the applicant was previously married but now is WIDOWED:

7.3.1 Original Philippine Marriage Certificate with late spouse issued by

 the Philippine Statistics Authority (PSA).  To order online 

https://psaserbilis.com.ph/Census/MarriageCertificate

7.3.2 If spouse is a Filipino, original Philippine Death Certificate of the  

late spouse issued by Philippine Statistics Authority (PSA). To order online: https://psaserbilis.com.ph/Census/DeathCertificate 

Note:  The Consulate reserves the right to require additional documents as deemed necessary.

3

Window 1- Cashier

• Proceeds to Window No. 1 for cash / debit card payment;

• Submits cash / debit card payment;

• Waits for official receipt.

• Cashier receives payment and issues an official receipt;

• Official receipt is given to the client;

• Requests the client to proceed to Window No. 4 to submit the receipt.

5 minutes

Cashier

AU$45.00

(cash / debit card).

Official Receipt

4

Window 4 - Civil Registry Services

• Proceeds to Window No. 4 to submit official receipt;

• Waits for the arrival of the registered document via Australia post.  Usual turnaround time will be 3 to 5 working days.

• Client is advised on the timeframe for the release of the notarized document, which will be sent via Australia Post using the return registered mailing envelope submitted.

2 minutes

Consular Assistant

None

TOTAL PROCESSING TIME : 14 minutes

*Duration of processing and releasing may vary due to unusual circumstances; i.e., unforeseen events beyond the control of the Consulate or incomplete/incorrect submission of main and supporting documents

Office or Division:

Consular Section

Classification:

Complex Transaction

Type of Transaction:

Government to Citizen

Who may avail:

Filipino citizen who died in Victoria, South Australia and Tasmania, Australia

REPORT OF DEATH (ROD)

STEP

LOCATION

CLIENT

SERVICE PROVIDER

DURATION

PERSON-

IN-CHARGE

FEE

FORM / REQUIREMENTS

1

Reception Desk

• Proceeds to the Reception Desk for appointment verification.

• Confirms appointment;

• Directs client to Window No. 4 for Civil Registry processing.

1-2 minutes

Receptionist

None

2

Window 4 - Civil Registry Services

• Proceed to Window No. 4 for processing;

• Submit accomplished Report of Death form and requirements to the Consular Assistant.

• Checks if relevant  forms are accomplished properly and if requirements are complete;

• Evaluates the correctness and veracity of the information provided on the form and supporting documents;

• Fills out Order of Payment form and hands it to the client, together with pertinent documents, for cash / debit card payment to the Cashier;

• Requests the Client to proceed to Window 1 (Cashier) for cash / debit card payment.

7 minutes

(Applicant waits while Civil Registry Officer processes application.  If there are several applicants at the same time, waiting time vary)

Consular Assistant

AU$45.00 - Payment for the Report of Death and AU$45.00 for delayed registration of death, if applicable

(cash / debit card for in-person filing payable to the Cashier or postal money order payable to Philippine Consulate General in Melbourne for mailed applications

AU$45.00 - Payment for the Consular Mortuary Certificate to be issued by the Consulate, if applicable. (cash / debit card for in-person filing payable to the Cashier or postal money order payable to Philippine Consulate General in Melbourne for mailed applications

1) Accomplished Report of Death Form (Downloaded from Melbourne PCG website)

Note:  Applicants are encouraged to email to [email protected] their duly filled-out Report of Death form for checking before booking an appointment.

1.1  If filing in person - Four (4) original copies accomplished in typewritten form to be signed in front of the Consular Officer;

1.2  If sending by mail - Four (4) original copies accomplished in typewritten form must be notarized in item no. 20 with original signature in each copy by Philippine Consul, Notary Public or Justice of Peace

2) Original and four (4) photocopies of the following:

2.1 Death Certificate issued by the Australian  Registrar of Births, Deaths and Marriages;

2.2 Data page of the Philippine passport of the deceased;

3) Affidavit of Delayed Registration of Death, if applicable (Downloaded from Melbourne PCG website)

4) Consular Mortuary Certificate for shipment of human remains or for the bringing of the urn containing the cremains of the deceased to be issued by the Philippine Consulate General, if applicable;

         (see below the requirements for Consular Mortuary Certificate)

5) Processing fee of AU$45.00 for Report of Death, and AU$45.00 for the Affidavit of Delayed Registration of Death, if applicable, payable via debit card, cash or in postal money order made payable to the Philippine Consulate General in Melbourne.

6) Return registered envelope i.e. Express Post envelope with signature on delivery sticker for the return of ROD.

7) Requirements for Consular Mortuary Certificate

    Original and two (2) photocopies of the following:

7.1  Death Certificate issued by the Australian Register of Birth, Death and Marriages;

7.2  Embalming Certificate, if the remains are embalmed;

7.3  Cremation Certificate, if the remains are cremated;

7.4  Travel itineraries for the remains and the one who will accompany the remains;

7.5  Passport of the deceased;

7.6  Passport of the one who will accompany the remains;

7.7  Medical Certificate of Death;

7.8  Burial or Transit Permit for shipment of the human remains;

7.9  Mortuary Certificate stating that the casket or the urn contains only the body or the cremains of the deceased;

7.10 Processing fee of AU$45.00 payable via debit card or cash or if by mail, postal money order made payable to the Philippine Consulate General in Melbourne. (Note: Do not include cash payment in the mailing envelope)

7.11 Return registered envelope i.e. Express Post envelope with signature on delivery sticker for the return of ROD and/or Consular Mortuary Certificate

Note:  The Consulate reserves the right to require additional documents as deemed necessary.

3

Window 1 - Cashier

• Proceed to Window No. 1 for cash / debit card payment;

• Submit cash / debit card payment;

• Wait for official receipt.

• Cashier receives payment and issues an official receipt;

• The official receipt is given to the applicant;

• Client is requested to proceed to Window No. 4 to submit the receipt.

5 minutes

Cashier

AU$45.00

(cash / debit card).

Official Receipt

4

Window 4 - Civil Registry Services

• Client to proceed to Window No. 4 to submit receipt;

• Client to wait for the arrival of the registered document via Australia post.  Usual turnaround time will be 3 to 5 working days.

• Client is advised on the timeframe for the release of the notarized document, which will be sent via Australia Post using the return registered mailing envelope submitted.

2 minutes

Consular Assistant

None

TOTAL PROCESSING TIME : 16 minutes

*Duration of processing and releasing may vary due to unusual circumstances; i.e., unforeseen events beyond the control of the Consulate or incomplete/incorrect submission of main and supporting documents